Payment

• A $200 (plus tax) non-refundable deposit will be required to reserve a party date.
• The remaining amount will be due no later than 2 weeks prior to the party date.
• A payment link will be provided to you with the remaining balance amount.
• The remaining balance is due no later than 1 week prior to the party date.

Guests

• An RSVP link will be provided after the deposit is paid. Please provide this link to those on your guest list.
• RSVPs will be due one week prior to the party date, and all guests must register/sign waiver via the link. 
• The Playpen has the right to turn away guests that did not RSVP via the RSVP link if at full capacity.
• Make sure to register your immediate family as well using the provided link.
• The Playpen will provide an updated guest headcount each Friday leading up to your party via email.
• If anyone attending has shown signs of illness (fever, sneezing, coughing, vomiting, etc.) within 24 hours leading to the event, we please ask that they stay home.

Agenda

• We do our best to stick to a schedule, but it may fluctuate due to the children’s participation and the activities you have selected for your event.
• If we become ahead of schedule, you still have the facility available to you until 2pm. The kids may continue to play.
• We will notify everyone when there are 10 minutes left in the event.
• To be able to prepare for our following events, etc. we do ask that all guests are gone no later than 2:15pm.

Sample Schedule:

• Arrival/Open Play (11:00am - 11:30am)
• Craft / Open Play (11:30am - 12:00pm)
• Time to Eat (12:00pm - 12:30pm)
• Game / Open Play (12:30pm - 1:00pm)
• Sing / Dessert (1:00pm - 1:30pm)
• Gifts / Open Play (1:30pm - 2:00pm)

Food/Beverages

• The Playpen will provide all the food and beverages via approved 3^rd party vendors.
• No outside food/drinks (especially homemade items) will be permitted at the facility except for baby bottles. We have vegan, dairy free and gluten free options at an additional cost.
• Beverages included in all packages are water, juice, chocolate milk, assorted coffees and tea. You may order soda at an additional cost.
• When it is time to eat, we ask that the adults help the children get their plates of food together, and then our staff will help them with opening items, refills and cleanup.
• Vendors: Byrne Dairy (Pizza) | Mac's Pizzeria (VG/GF Pizza) | Wegmans (Fruit, Vegetables, VG/GF Cookies) | Tops (Cupcakes, Subs)

Seating

• There will be seating for up to 18 children. This is where they will eat and participate in crafts/activities.
• We have tables and chairs for adults, and they will be set up according to the number of adults that RSVP. We have additional seating throughout the facility as well.

Decorations

• All parties will be decorated to your specified theme.
• We include tablecloths, napkins, utensils, balloons (arch and stands), ceiling decorations, banner, cupcake/cake toppers and a birthday throne.
• A party agenda will be posted on our tv.
• No outside decorations are permitted (especially glitter or confetti).

Gifts

• It is up to you if you would like to have your child open gifts at the event. If you decide to do so, we recommend gifts being wrapped in gift bags instead of wrapping paper.
• Please no glitter or confetti, as it is difficult to remove from our play mats.
• We will happily pack up the gifts for you, so please bring a laundry basket/box so that we can help you transport them easily.

Goodie Bags

• If you decide to have The Playpen create goodie bags for your event, we will provide the bags, several small toys, candy, and a thank you note to your guests for attending your child’s party.
• You may bring your own goodie bags, but please, no food or drink.

Crafts & Games

• Our staff will organize crafts and games that relate to the theme and average age group of your event.
• If you have recommendations on what you would like us to do, please let us know no later than 2 weeks prior to the event.

Facility Rules